Compliance and receipt records

The Kenya Revenue Authority requires businesses to issue receipts for every sale. More importantly, they require you to keep accurate records of all transactions for tax compliance. Failing to do so can result in penalties during audits.

KRA Requirements for Receipts in Kenya

Under Kenyan tax law, every business must issue an ETR receipt or an appropriate sales receipt for each transaction. Your receipts must include your business name, KRA PIN, receipt number, date, itemised goods or services, amounts, and total VAT where applicable. Electronic receipts stored digitally are acceptable as long as they are accurate and accessible.

Why Keeping Digital Records Matters for Tax

Paper receipts fade within months. The thermal paper commonly used in Kenya turns black after a year, making your records illegible. If KRA audits you and you cannot produce readable records, you face penalties. Digital records never degrade. They are searchable, sortable, and exportable.

How SokoWise Stores All Receipts Permanently

Every receipt generated through SokoWise is stored permanently in your account. You can search by customer name, date, amount, or product. Export a full receipt log for any period for your accountant or for KRA filing. The system also calculates VAT on applicable products so your tax reporting is accurate. Your receipts are backed up securely and accessible anytime from your dashboard.